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Maintain My Eligibility

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Maintain My Eligibility

Science student

In order to receive financial aid, you must meet the Satisfactory Academic Progress (SAP) requirements. SAP denotes a student’s successful completion of coursework that is applied to an eligible certificate or degree-seeking program. Regulations require that all students who receive the benefit of Federal Title IV assistance must maintain SAP. Texas State applies the SAP standards to all federal, state and institutional financial assistance programs. The only exceptions are for the TEXAS Grant, B-On-Time and Top 10% Scholarship, which have separate Satisfactory Academic Progress requirements as defined by applicable law. To view the program-specific SAP requirements, visit TEXAS Grant SAP, B-On-Time Loan SAP, Bobcat Promise Renewal Criteria  and Top 10% Scholarship SAP.

Evaluation Criteria

More SAP Details:  Financial Aid Suspension | Reinstatement | Appeal Process | Appeal Deadlines

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Minimum GPA

At the end of each evaluation period (end of spring semester), you must have achieved at least a minimum cumulative Texas State GPA in order to remain eligible for financial aid. The GPA requirements are indicated in the below table

Minimum Cumulative Texas State GPA Requirements
Degree or Certificate
Minimum Cumulative Texas State GPA
1st Bachelor’s
2.0
2nd Bachelor’s
2.0
Undergraduate Certificate
3.0
Graduate Certificate
3.0
Master’s
3.0
Doctoral
3.0
 

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Minimum Completion Rate (Pace of Completion)

In order for you to receive financial aid, you must complete 67% of your attempted coursework for your program (i.e., bachelor’s, certificate, master’s and doctorate). Attempted coursework includes transfer hours and courses for which you received no financial aid. To calculate your completion rate, just take the total of your completed program hours and divide that figure by your attempted program hours. Attempted hours include all registered hours whether or not you earned a grade or received credit.

Hours that count as attempted but not completed are:
  • F grades for undergraduate and certificate students
  • D or F grades for master's students
  • C, D or F grades for doctoral students
  • PR (progress) for undergraduate and certificate students
  • W (withdrawal)
  • I (incomplete)
  • Repeats excluded from the GPA
Hours that count as attempted and completed are:
  • A through D grades for undergraduate students
  • A through C grades for master's students
  • A through B grades for doctoral students
  • PR (progress) for graduate thesis or dissertation hours
  • CR (credit)
  • Repeats included in the GPA
Examples:
  1. If you complete 67 of 100 attempted hours while working on your baccalaureate, your completion rate of 67% (67/100 = .67) would exceed the minimum completion rate requirement.
  2. If you complete 18 of 30 attempted hours while working on your master's, your completion rate of 60% (18/30 = .60) would not meet the minimum completion rate requirement. 
Please note that all completion rate calculations are rounded down to the nearest whole number (for example, 66.9 percent is rounded down to 66%).

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Maximum Hours Limit

The number of credit hours you attempt may not exceed 150% of the number of credit hours required for graduation in your program of study. Attempted hours include any hours you attempted at any institution, regardless of whether you received financial aid for those hours. Under federal regulations, any courses that you attempted and which are covered under academic bankruptcy or Academic Fresh Start are also considered toward your maximum attempted hours limit. To remain eligible for financial aid, you must not exceed the maximum hours limit as indicated in the below table. 

Maximum Hours Limit Requirements
Degree or Certificate
Maximum Hours
1st Bachelor’s
180
2nd Bachelor’s
45
Undergraduate Certificate
24
Graduate Certificate
60
Master’s
104
Doctoral
113

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Financial Aid Suspension

If you do not meet the SAP requirements by the end of the spring semester, you will be placed on financial aid suspension. Once you are on financial aid suspension, you are not eligible to receive financial aid until you meet the SAP requirements.

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Notification of Financial Aid Suspension Status

You will be notified via your Texas State email account in the event you are placed on financial aid suspension. The email will direct you to Texas State Self-Service for more details.

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Reinstatement

If you are on financial aid suspension, you may have your aid reinstated in one of the following manners:

  • Continue to attend Texas State without financial aid and meet the SAP requirements. If at the next evaluation period (end of spring semester) you are meeting the SAP requirements, you will be eligible to receive future financial aid as long as you continue to meet the SAP requirements.
  • File an appeal demonstrating special circumstances and be approved for an exemption to the SAP requirements.

If you are on financial aid suspension and subsequently meet the SAP requirements prior to the standard evaluation period at the end of spring, you may file an appeal with Financial Aid and Scholarships.

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Appeal Process

FA Satisfactory Academic Progress Appeal Form

In the event you have been placed on financial aid suspension, you may file an appeal. Appeals will only be approved in the case of special circumstances. There is no guarantee of approval. Special circumstances may include, but are not limited to, a death in the family, illness of the student or any undue hardship that prohibits the successful completion of coursework. Circumstances will be evaluated by the reviewer of the appeal.

 An appeal must include the following:

  • Your name, Texas State ID number and email address
  • A written description that addresses why you failed to meet SAP
  • A written description of what has changed in your situation to enable you to demonstrate SAP at the next evaluation point
  • Documentation to support any claims
  • If appealing because you have exceeded the maximum timeframe or because of a change in major, a degree plan must be submitted showing the number of hours remaining until graduation.
  • Your signature

If your appeal meets all the above requirements, Financial Aid and Scholarships will request from your academic advisor either: 1)  documentation confirming that you can within a single semester regain SAP eligibility; or 2) an academic plan that demonstrates you can meet SAP by a specified and reasonable point in time with measurable milestones for each semester. If your appeal is approved, our office will send you a copy of the academic plan for financial aid purposes (which may be different than what you need to do academically with respect to your individual degree or certificate program).

Due to the comprehensive nature of the appeal review process, it will take approximately 4 – 6 weeks for a decision to be made regarding your appeal.

Note: Appeals submitted without documentation will be denied.

 If you wish to appeal the loss of your financial aid, you must do so through the following appeals process.

  • Level 1 Appeal - Financial Aid Counselor
  • Level 2 Appeal - Supervisor,  Assistant Director or Associate Director
  • Level 3 Appeal - Director
  • Level 4 Appeal - Financial Aid Advisory, Appeals and Scholarship Awards Committee (final appeal level)

Once you are notified of not being eligible for financial aid (financial aid suspension), you have (10) working days to submit an appeal. If your appeal is denied at any level (with the exception of a level 4 appeal) and you wish to appeal to the next level, you must submit a written notice of appeal to the next level within ten (10) working days after receiving a verbal or written notice of the decision at the previous level.

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Appeal Deadlines

An appeal must be filed by the appropriate deadline in order to be considered for a particular semester. The deadlines are as follows:

  • Fall semester - November 10
  • Spring semester - April 10
  • Summer semester - July 10

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