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Verification Process

Verification is a process to confirm the information you provided on the FAFSA (Free Application for Federal Student Aid). The U.S. Department of Education selects students for the verification process. However, Texas State University reserves the right to require students to submit additional information for selected conditions. Your selection for verification may be based on random or federal sampling or because your FAFSA data were incomplete, estimated or inconsistent. 

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  • If you are selected for verification, we will send an email to you letting you know you have unsatisfied requirements. We are required to ask you to provide documentation to confirm the information on your FAFSA. You can see any unsatisfied requirements on Texas State Self-Service.

    If we request a copy of your tax return transcript (or your parent's tax return transcript), please either return to your FAFSA and elect to import the data through the IRS Data Retrieval Tool (IRS DRT) or request an IRS Tax Return Transcript, which can be obtained free of charge from the IRS. Please be certain you request the Return Transcript and not the Account Transcript. Students and parents who amended their federal tax return will be requested to provide both the IRS tax return transcript and the 1040X form denoting the updated changes.

    Please note that corrections made on documents using correction fluid or correction tape (such as White Out) are not permissible on any financial aid forms. If any financial aid form is submitted with correction fluid or correction tape, the form will be considered incomplete and you will be asked to complete and submit a new form. The proper way to correct errors on financial aid documents is as follows: 1) draw a single line through the error; 2) initial the correction; 3) write the date next to your initials; and 4) write the correct information. If the errors are extensive, it is recommended that in lieu of making multiple corrections you complete a new form.

  • When you are selected for verification, you must submit the requested verification documentation by the appropriate deadline. If you do not submit your verification documentation by the appropriate deadline, you will become ineligible for financial aid.

    We will process verification documentation in the order received. However, the verification review process can take up to 3 weeks to complete during peak seasons. Delays in your filing the FAFSA and submitting verification documentation will delay the processing of your financial aid. You may need to make arrangements to cover your educational expenses out-of-pocket until your financial aid is processed.

    2020-2021
    Verification Document Submission Deadlines
    FAFSA Attendance Suggested Deadline Deadline
    2020-2021 Fall semester only November 1, 2020 April 10, 2021
    2020-2021 Fall and/or spring semesters March 1, 2021 September 9, 2021
    2020-2021 Fall, spring and/or summer semesters July 15, 2021 September 9, 2021
    2021-2022
    Verification Document Submission Deadlines
    FAFSA Attendance Suggested Deadline Deadline
    2021-2022 Fall semester only November 1, 2021 TBD
    2021-2022 Fall and/or spring semesters March 1, 2022 TBD
    2021-2022 Fall, spring and/or summer semesters July 15, 2022 TBD

    *Please submit the required documents well before the suggested deadline to ensure you can be awarded the maximum aid for which you are eligible. If you submit the required documentation after the suggested deadline, your eligibility may be limited or you may be ineligible for financial aid.

  • The Department of Education can select you for verification or request additional documentation at any time; including after you have received financial aid. If you are selected for verification or asked to submit additional documents after receiving financial aid, we will notify you of the documentation required. Until such documentation is received, and the data are determined to match your FAFSA, any federal grants you may have received (e.g., Pell Grant) will be pulled from your student account with Student Business Services. If you do not submit the requested documentation by the appropriate deadline (see Verification Deadlines above), you will become ineligible for any future pending financial aid disbursements as well as federal grant and TEXAS Grant funds you have already received.

  • If the data reported on your FAFSA are confirmed, we will determine your aid eligibility and notify you via email of your awards listed on Texas State Self-Service. If we find differences between the data reported on your FAFSA and the verification information you submitted, we will make corrections to your FAFSA before determining your aid eligibility. Unless you are advised by our office, we strongly encourage you NOT to make any FAFSA corrections during the verification process as this action may cause additional delays in the awarding of your financial aid.

    If the verification process is completed after you were initially awarded or received financial aid, your financial aid eligibility may change as a result of changes to your FAFSA. You may also be required to repay financial aid that was previously awarded to you. We will notify you of any changes to your aid via your Texas State email account.

  • Request an IRS Tax Return Transcript Online

    Request an IRS Tax Return Transcript By Mail

    Request an IRS Tax Return Transcript By Phone

    Request an IRS Verification of Non-Filing Letter Online

    Request an IRS Verification of Non-Filing Letter by Mail

     

    Request an IRS Tax Return Transcript Online

    1. Visit the IRS website.
    2. On the homepage, click Get Your Tax Record.
    3. Click Get Transcript Online.
    4. First Time Users will need to click Create Account to complete the registration process. Returning users will enter their username and click Log In (follow the prompts to log in).
    5. Once you are able to login to your account, you will be prompted to Select a reason you need a transcript. Select the Higher Education/Student Aid option.
    6. Click Go.
    7. You will then see a list of available transcripts and years. Select the appropriate tax year from the Return Transcript section. Print all pages of the Tax Return Transcript.
    8. Submit your Tax Return Transcript to our office with your Texas State ID number included.

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    Request an IRS Tax Return Transcript by Mail

    1. Visit the IRS website.
    2. On the homepage, click Get Your Tax Record.
    3. Click Get Transcript by Mail.
    4. Click OK on the FOR AUTHORIZED USE ONLY page.
    5. Enter the tax filer's (for joint tax return filers use the primary tax filer's) Social Security number, date of birth, street address, and zip or postal code.
    6. Enter your address exactly as it appears on your tax return. However, if you have since changed your address through the U.S. Postal Service, the IRS may have already updated the address on file.  If so, use the updated address.
    7. Click Continue.
    8. In the Select Transcript Type field, select Return Transcript and enter the tax year requested.
    9. If successfully validated, tax filers can expect to receive a paper IRS tax return transcript at the address included in their online request within 5 to 10 days from the time the online request was transmitted to the IRS.
    10. IRS tax return transcripts requested online cannot be sent directly to a third party (i.e. Texas State) by the IRS.
    11. When you receive the IRS tax return transcript, please submit it to our office with your Texas State ID number included.

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    Request an IRS Tax Transcript by Phone

    1. Call the IRS at 1-800-908-9946.
    2. Follow the prompts to enter the tax filer's (for joint tax return use the primary tax filer's) Social Security number and the number of the street address that was listed on the latest tax return filed.  However, if you have since changed your address through the U.S. Postal Service, the IRS may have already updated the address on file. If so, use the updated address.
    3. Select Option 2 to request an IRS tax return transcript and then enter the appropriate year.
    4. If successfully validated, tax filers can expect to receive a paper IRS tax return transcript at the address that was used in their telephone request within 5 to 10 days from the time the IRS receives the request.
    5. IRS tax return transcripts requested by telephone cannot be sent directly to a third party (i.e. Texas State) by the IRS.
    6. When you receive the IRS tax return transcript, please submit it to our office with your Texas State ID number included.

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    Request an IRS Verification of Non-Filing Letter Online

    1. Visit the IRS website.
    2. On the homepage, click Get Your Tax Record.
    3. Click Get Transcript Online.
    4. First Time Users will need to click Create Account to complete the registration process. Returning users will enter their username and click Log In (follow the prompts to log in).
    5. Once you are able to login to your account, you will be prompted to Select a reason you need a transcript. Select the Higher Education/Student Aid option.
    6. Click Go.
    7. You will then see a list of available transcripts and years. Select the appropriate tax year from the Verification of Non-Filing section. Print the IRS Verification of Non-Filing Letter.
    8. Submit your IRS Verification of Non-Filing Letter to our office with your Texas State ID number included.

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    Request an IRS Verification of Non-Filing Letter by Mail

    1. Download the IRS Form 4506-T.
    2. Complete lines 1 - 4 and follow the instructions on page 2 of the form. Note that as of July 2019, the IRS will mail transcript requests only to your address of record.

    3. Select option 7 to receive an IRS Verification of Non-Filing Letter.
    4. Complete line 9 to indicate which tax year you would like to request. For example, to request for the 2018 tax year enter 12/31/2018.
    5. You must check the attestation box, sign and date the form and enter your telephone number.
    6. Mail or fax the completed IRS Form 4506-T to the IRS at the appropriate address (or FAX number) provided on page 1 and 2 of the IRS Form 4506-T.
    7. You can expect to receive the IRS Verification of Non-Filing Letter within 10 business days from the time the IRS receives and processes the signed request.
    8. Submit your IRS Verification of Non-Filing Letter to our office with your Texas State ID number included.

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